ARTICLE
I
NAME
SECTION
1
This organization shall be known as the MON-YOUGH FIRE DEFENSE COUNCIL,
INC., and be hereinafter referred to as the MYFDC or the Council. We
are a non-discriminatory to race, creed, color, sex, national origin or age.
SECTION 1 A
Compliance with Pennsylvania Human Relations Act (43 P.S. Section
951-963) shall constitute compliance with paragraph.
ARTICLE
II
OBJECT
SECTION 1
The object of this council shall be to generally improve the services
of companies within the MON-YOUGH FIRE DEFENSE COUNCIL, INC., to generally
improve the protection of life and property of our citizens, to open
discussion upon the best manner and means of all members.
We are a mutual - aid organization.
ARTICLE
III
MEMBERSHIP
SECTION 1
The membership of this council shall consist of:
*
Chartered Non-Profit Fire/EMS/Rescue Organizations
*
Municipal Fire/EMS/Rescue Departments
*
Industrial Fire/EMS/Rescue Departments
whose main purpose for existence is not for profit.
The organization shall be located within the Commonwealth of
Pennsylvania and the individual member in good standing of said affiliated
companies and organizations that will benefit the Council in saving of life
and property.
SECTION 2
Application for membership shall be presented in writing at any regular
meeting. To be considered for
membership company has to have a not for profit status, and application must
be accompanied by a written recommendation from two (2) member companies in
good standing in our Council. To
be accepted, applications must have a two-thirds (2/3) majority vote of the
companies present at the meeting.
SECTION 3
Honorary membership may be granted to persons who the Council wishes to
recognize for some meritorious act of service in the interest of the council
or the saving of life and property in general; he or she shall have no rights
as a member company or individual member.
SECTION 4
All members shall abide by the MYFDC BY-LAWS, the previously
established policies of the Council and any new policies or procedures
approved at future meetings of the Council, Failure to abide by the
aforementioned will result in immediate termination of member company.
ARTICLE
IV
OFFICERS
SECTION 1
The elected officers of this Council shall consist of President, First
Vice President, Second Vice President, Secretary, Assistant Secretary,
Financial Secretary, Treasure, Chaplain.
The Board of Directors shall elect one of the Board of Directors who
shall be responsible for the safe keeping of the duplicated minutes of the
Council meetings and at the expiration of his/her term of office shall deliver
them to his/ her successor.
SECTION 2
Elected officers, with the exception of the Board of Directors, shall
be elected for a term of two (2) years or when their successors are installed
in office with exceptions that an officer appointed to fill a vacancy in an
elective office shall serve for the unexpired term of that office.
SECTION 3
Directors, at the first election, shall be elected for terms of two (2)
, four (4), six (6) years. The
candidate receiving the highest number of votes shall serve the six (6) year
term, the second highest number of
votes a four (4) year term. After
the first election, a director shall be elected ever two (2) years for a
two(2) year term.
SECTION 4
No person shall hold more than one (1) elective office at
the same time.
ARTICLE
V
NOMINATION AND ELECTION OF OFFICERS
SECTION 1
Nominations for elective officers within the council shall take place
at the regular meeting of the Council in October of each year.
Election of Officers shall take place at the regular meeting of the
Council in November of each year. The
winner in these elections shall be installed into office at the January
banquet.
SECTION 2
No one shall be nominated for, or be elected to office, or be a member
of any committee, unless he/she is a member of a member company and is in good
standing in the Council.
SECTION 3
All balloting for elective officers within the council shall be by
secret ballot on official ballots prepared by the Secretary as nominated from
the floor. Each ballot shall
contain the names of the members nominated at the October meeting with spaces
for write -ins equal to the number to them be elected for each office.
SECTION 4
Any officer who fails to fill the office to the satisfaction of the
council may be removed from office by a three fourth (3/4) vote of the
companies present at any council meeting.
Also, any officer of this Council who is absent , without proper cause,
for two (2) meetings will be replaced, by the President, with the approval of
a majority of the Board of Directors.
SECTION 5
The President shall appoint an election committee from the members
present at the meeting at which the election is to held who have not been
nominated for the election to any office.
This committee shall consist of the judge and two (2) tellers who shall
count the ballots cast and report the results of the election to the council
meeting as soon as the count is completed.
SECTION 6
Each member company shall be entitled to on (1) vote at the election of
elected officers, individual member voting must have proof of identification
of membership of said company, and there shall be no proxy voting.
SECTION 7
The person receiving the most votes for each office by the member
companies present at the election meeting shall be declared elected to the
office and shall fill their respective office until their successors are
elected and installed in office. In the event of a tie for any office, the winner shall be
determined by run-off ballot of the nominees which are tied for the office.
SECTION 8
In the event a vacancy occurs in any elective office, except the office
of President or First Vice President, the President shall appoint an acting
officer with the approval of a majority vote of the Board of Directors, to the
fill the vacancy until the office is filled at the next regular election in
November. The First Vice
President shall assume the office of President and the Second Vice President
shall assume the office of the First Vice President, and a vacancy shall occur
in the office of Second Vice President. In
the event of a vacancy in the First Vice President's office, the Second Vice
President shall assume the duties of the First Vice President.
An officers, to fill a vacancy, shall be appointed for the unexpired
term of that office.
SECTION 9
President must be a member in good standing of a member company, must
have attended at least five (5) MYFDC regular meetings per year for three (3)
years and be able to be bonded.
SECTION 10
First
Vice President must be a member in good standing of his/her company for three
(3) years, must have attended at least five(5) MYFDC regular meetings each
year for the last three (3) years and must be bondable.
Second Vice President must be a member in good standing of his/her
company for two(2) years, and must have attended at least three (3) MYFDC
regular meetings each year for the last two (2) years.
SECTION 11
Secretary
and Assistant Secretary must be a member in good standing of his / her company
for one (1) year and must have attended at least three (3) MYFDC meetings in
the preceding year.
SECTION 12
Financial
Secretary must be a member in good standing of his/her company for one (1)
year, must be bondable, and must have attended at least three (3) MYFDC
meetings in the preceding year.
SECTION 13
Treasurer
must be a member in good standing of his /her company for three (3) years,
must have attended at least five (5) MYFDC meetings every year for three (3)
years, be able to be bonded, and should posses some financial background for
the benefit of the organization.
SECTION 14
Chaplin
(s) must be a member in good standing of his/her company for one (1) year and
must have attended at least three (3) MYFDC meetings in the proceeding year.
ARTICLE
VI
MEETINGS
SECTION 1
The regular monthly meeting of the council shall be held on the fourth
Wednesday at 7:30 p.m. at such place as may be decided upon by the Council at
a regular meeting. There shall be no meetings for the months of June, July,
August and December.
SECTION 2
Eight (8) members, representing the eight (8) different member
companies, shall constitute a quorum for any regular, annual or special
meeting.
SECTION 3
The President may call a special meeting of the Council as he/she may
deem necessary and shall call a special meeting of the Council on a written
request of eight (8) or more members from eight (8) or more MON-YOUGH
companies. Calls for special
meetings shall clearly state the business to be transacted and no other
business shall be in order.
SECTION 4
Notice of all regular and special meetings shall be given to each
member company not less the forty -eight (48 ) hours prior to such meeting.
ARTICLE
VII
OFFICERS DUTIES
SECTION 1
The President shall preside at all meetings of the Council, preserve
order, countersign all orders upon the Council's treasury for payment of all
bills properly approved by the members present at any regular or special
meeting of the Council and shall perform such other duties incidental to
his/her office under parliamentary usage.
The President shall be exofficio chairman of all committees and shall
appoint all standing committees at the first meeting of the Council after
his/her installation, and any other committees as need occurs.
SECTION 2
In the absence of the President, the First Vice President shall perform
the duties of the President, except that he/she not sign warrants on the
Treasury of the Council. In the
absence of the First Vice President , the Second Vice President shall perform
the duties of the President. The
Second Vice President shall be chairman of the By-Laws Committee and have the
up-to-date copy of the By-Laws at each Council meeting.
SECTION 3
The Secretary shall keep accurate minutes of all meetings of the
Council and furnish a copy of such minutes to the Chairman of the Board of
Directors. The Secretary shall
conduct all correspondence of the Council and notify all companies, by mail,
at their last known address, of all regular or special meetings of the Council
not less than forty-eight (48) hours prior to such meetings.
The Secretary shall have sol custody of all corporate seals of the
Council and all permanent records of the Council, which however, shall be
subject to inspection by any council member, accompanied by the Board of
Directors, upon reasonable demand. The
Secretary shall prepare printed ballots for all elections of elected officers
of the Council. Such ballots shall contain the names of members, in order of
the nomination nominated for the various officers with space for write-ins
equal to the number to be elected to each office.
the Secretary shall deliver to the Financial Secretary all funds, bills
or other matters relating to finances received by him/her.
SECTION 4
The Assistant Secretary will assist the Secretary of any of the
Secretary duties listed in Section 3.
SECTION 5
The Financial Secretary shall receive all finances due to the Council,
record them and deliver them to the Treasurer, taking the Treasurer's
receipts, therefore. The
Financial Secretary shall keep detailed account of all receipts and
expenditures, including a list of bills payable, at each regular meeting of
the Council. The Financial
Secretary shall be bonded in an amount to be set by the Council at a regular
or special meeting and the premium on said bond shall be paid by the Council.
The amounts of the Financial Secretary shall be subject to audit as
provided for in Article VII, Board of Directors, Section 7 A.
At the expiration of his/her term of office, the Financial Secretary
shall deliver to his/her successor all books and papers pertaining to the
office of Financial Secretary. The
records of the Financial Secretary shall be subject to inspection by any
member of the Council, accompanied
by the Board of Directors, upon reasonable demand.
the Financial Secretary shall sign all checks drawn by the Treasurer,
attesting that such expenditures have been authorized.
SECTION 6
The Treasurer shall keep a true and accurate account of
all moneys received by him/her and belonging to the Council and all
disbursements of the same and make reports of the condition of the treasury at
each regular meeting of the Council. The
Treasurer shall disburse moneys of the Council only upon an order by the
President and approved by a majority of the members present at a regular or
special meeting of the Council. The
records of the Treasurer shall be subject to inspection by any member
of the Council, accompanied by the Board of Directors, upon reasonable demand.
The Treasurer shall deposit all moneys of the Council in the of the
Council's choice in the name of the MON-YOUGH FIRE DEFENSE COUNCIL, INC., to
be subject to withdrawal only upon the check of the Treasurer, signed by
the President, Financial Secretary and Treasurer, and attested to by the
Secretary. The Treasurer shall be
bonded in an amount determined by the Council at a regular meeting of the
Council and the premium of said bond shall be paid by the Council.
The books of the Treasurer shall be subject to audit as set forth in
Article VII, Board of Directors, Section 7 a.
The Treasurer shall perform such other duties as may be incident to
his/her office and at the expiration of his/her term of office, deliver to
his/her successor, all moneys, books, paper and other property in his/her
possession belonging to his/her office.
SECTION 6 A
The MON-YOUGH FIRE DEFENSE COUNCIL INC., CORPORATION.
Address shall be the Treasurer Home Residence.
SECTION 7
The Board of Directors shall be responsible for the property and
affairs of the Council, take charge of all grievances and charges that have
been referred to them and investigate the same.
Their opinions of said grievances and charges shall be presented to the
Council for final action. The
Chairman of the Board of Directors shall be responsible for the safekeeping of
the duplicate copies of all the minutes of the Council meetings and at the
expiration of his/her term of office shall deliver said copies of the minutes
to his/her successor.
SECTION 7 a
The Board of Directors shall be the standing audit committee and shall
audit the books of the Financial Secretary and the Treasurer at the end of the
fiscal year in January. the Board
of Directors, in making their audit, shall follow the procedure herein stated:
a. Have all bank
statements and cancelled checks
for the audit period on hand at the time of the audit, plus all bills.
b. Have the minute book
of all Council meetings held during the period of the audit on hand at the
time of the audit. The Board of Directors shall sign the report of their audit
and present it at the meeting of the Council following the close of the audit
period.
c. In lieu of the above,
the Council may hire the services of outside professional
accountants to conduct the audit.
SECTION 8
Chaplain (s) shall conduct prayer, reading of deceased members and
conduct funeral services at the family's request.
SECTION 9
Water Safety Officials shall be responsible for training and operations
when called up pond, and answer to the President with the supervision of the
Board of Directors.
ARTICLE
VIII
GRATUITIES
SECTION 1.
No salaries shall be paid
to any officer or member of the Council.
Unless approved by the Board of Directors and with 3/4 member company
vote.
ARTICLE
IX
VOTING
SECTION 1
All individual members in good standing of an affiliated organization
within the Council shall be entitled to vote on any and all questions of the
floor. However, only one (1) vote
per member company shall be cast during elections of officers.
SECTION 2
Any member may protest the vote on a motion. This protest shall be
decided by a roll call of member companies present with each company entitled
to one (1) vote.
ARTICLE
X
POLITICS
SECTION
1
This Council shall in no way be connected with politics, as pertaining
to any party or candidate, provide this Section shall not be construed as
prohibiting the support of any legislation in the interest of the member
companies or their individual members.
ARTICLE
XI
COMMITTEES
SECTION 1
The following shall be standing committees of this Council.
Their term of office will extend from the date of their appointment
until their successors are chosen or the committee is dismissed by the
President. The committee to be
named be vested in the President and shall be announced by the first regular
meeting of the Council following the elections and installation of officers.
SECTION 2
The committees shall be know as :
Laws and Legislation Committee, Publicity Committee, Fire Prevention
Committee, Water Safety Committee, Banquet Committee, Ways and Means
Committee, By-Laws Committee, Scholarship
Committee, Website Committee, Meeting Topics Committee,
Advisory Board Committee, Training Committee
and Roster Book Committee.
ARTICLE
XII
DUTIES OF COMMITTEES
SECTION 1
The Law and Legislation Committee shall report all matters pertaining
to federal, state, county, and district legislation of interest to the
Council. They shall make a report
of their proceedings and will be subservient to the Council at all times.
SECTION 2
The Publicity Committee shall publicize any and all activities and
meetings, regular annual or special, of the Council and keep them before the
public.
SECTION 3
The Training Committee shall be responsible for conduction of annual
fire training to promote and encourage the membership of member fire companies
within the Council in saving lives and property and the testing and
utilization of modern fire fighting methods. The Training Committee shall also
perform other such duties as relative to the school's location, date, course,
instructors, registration fees and other incidental's as may be required by
the Committee.
SECTION 4
The Fire Prevention Committee shall conduct programs, directed to the
public regarding safety against fire in the homes, school, etc., and plan
actives for the participation of the Council in observation of National Fire
Prevention Week in October.
SECTION 5
The Water Safety Committee shall open discussion upon preplanning and
coordination or river units wherein such problems may be related to the
safeguarding and protection of life.
SECTION 6
The Roster Book Committee shall solicit or cause to be solicited in the
name of MON-YOUGH FIRE DEFENSE COUNCIL, INC., advertising and advertisement
for the printing and publication of the Roster Book and shall forward to each
company member of this Council, additional books will be given to member
companies who purchase or sell advertisements, as deemed by the Board of
Directors.
ARTICLE
XIII
DUES
SECTION 1
The annual dues of the member companies shall be set by the elected
officers, payable to the Council January 1.
SECTION 2
Dues must be paid by the February meeting to receive yearly roster
books or to be able to cast a vote on any issue.
Failure to pay dues and/or any moneys due by the December meeting will
result in company dismissal from the Council.
ARTICLE
XIV
RULES OF ORDER
SECTION 1
The Rules and Regulations provided for in the Robert's Rule of Order
shall be the rules and regulations for conducting the business of this Council
unless otherwise provided.
SECTION 2
The regular order of business shall be as follows:
1.
CALL TO ORDER
2. SALUTE
TO THE FLAG
3. INTRODUCE HOST CHIEF
4. INSTALLATION OF OFFICERS
5. ROLL CALL
6. MINUTES OF THE PREVIOUS
MEETING
7. DECEASED MEMBERS
8. FINANCIAL SECRETARY READING OF
BILLS
9. TREASURER'S REPORT
10. READING OF COMMUNICATIONS
11. REPORT OF COMMITTEES
12. UNFINISHED BUSINESS
13. NEW BUSINESS
14. NOMINATION OF OFFICERS IN
OCTOBER
15. DISCUSSION OF TOPICS
16. PLACE OF NEXT MEETING
17. GOOD OF THE ORDER
18. ADJOURNMENT
ARTICLE
XV
AMENDMENTS
